The NGO disagreed with the auditor’s draft report, drawing attention to timesheets which were not considered by the auditors but which provide the base for summary reports cited by the auditors. The time sheets were based on those described by the EC in its FP7 Financial Guidelines. The NGO’s comments were included in the draft audit report.
In July 2013 the NGO met with the EC to explain their time sheet system. While the EC accepted that the system was adequate, in 2014 they started to recover the (allegedly) over claimed personnel costs from the NGO. This was because the meeting – set up by the EC to discuss the audit results - took place after the 30 day deadline for submitting comments on the audit report.
However, because the NGO had drawn the EC’s attention to the additional information on time recording in its comments included in the draft audit report, the Ombudsman concluded that the EC should have considered these before finalising the audit report and implementing the results by recovering the (alleged) over payments. It recommended that the EC should review its position, re-examine the timesheets and, if the timesheets are in fact reliable, reverse its decision.
Despite receiving the Ombudsman’s recommendation in August last year, no response from the EC has been published. So, more than five years after the audit, the case is unresolved. Could this be a record?